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Team Leader’s Roles and Responsibilities
The Team Leader’s role is to serve as point-of-contact between event hosts and the garrison, and work with the command staff to assure the event is handled in a manner which reflects positively on the 501st Legion and the Golden Gate Garrison.
Specific responsibilities include:
1. Enforcing Costume Requirements.
Event postings specify which costumes are acceptable, and any exceptions or special requests from the event requester should be brought to the Command Staff’s attention and addressed prior to the event. Members who do not attend in 501st-approved costumes (unless given prior approval by the Command Staff) should politely be asked to withdraw. Similarly, should a member have a damaged, incomplete, or altered costume (anything that ‘breaks the illusion’ or is judged to be inconsistent with 501st costuming standards), they may be asked to fix the problem, withdraw, and/or change out early.
2. Ensuring Members Adhere to the 501st Legion Code of Conduct and the Golden Gate Garrison Code of Conduct
Member conduct issues should be handled in a professional manner; a brief reminder is usually all that’s needed. If the member in question does not make a conscientious effort to correct the issue and their behavior is such that it detracts from or interferes with the event, please inform any Command Staff member in attendance, or report the matter to the Command Staff after the event.
3. Coordination of Members.
Obtain contact information for all members assigned to your event, and ensure that they have yours, your basic information as Team Lead should be provided with the Ops Orders. During the event, you should ensure that members are not asked to perform tasks incompatible with costume limitations or personal liability (Stormtroopers directing traffic, for example). For longer events, make sure that participating members have regular helmet-off breaks (out of view of the public where possible).
4. File the Mission Report.
Mission reports should be filed in within two days after the event. Please copy the event details from the Events Announcement post, note the first and last name of the attendees, and if they acted in a costumed, handler, or photographer role (only members who are in 501st-approved costumes are eligible for Tour-of-Duty credit. Approved handlers/photographers will have their attendance tracked in a non-costumed capacity) Additional details that can be included but are not mandatory are:
The details and/or highlights of the event
Photos or links to photos of the event, including a group photo with and without helmets.
5. Interview Requests.
All interview requests during a prominent or high level event should be referred to any Garrison command, Team Leader, or Legion staff present. The command staff is very familiar with the wording necessary to accurately describe our ‘role’ in the Star Wars Universe and our relationship with LucasFilm, Ltd. (LFL)/Disney and to determine if such an interview is compatible with our ‘mission’ or its presentation will be media or forums appropriate for the 501st and LFL/Disney characters. Since the relationship with LFL and Disney has become a complex one, it is essential that we do not disseminate incorrect, misleading, or proprietary information. If no command staff members are available, and you wish to conduct the interview, please explain beforehand that the questions must be limited to our Garrison activities. Question such as ‘where did you buy your costume’, should be responded with ‘Since the 501st is a costuming club, our members make their own costumes.’ Questions asking about cost, or other ‘personal’ information should be answered only a very general manner. The reason for being so careful is 1) we don’t wish to harm our relationship with LFL/Disney by saying the wrong thing; 2) Not all information we as members are privy to is to be made public.
6. Regarding Payment For Services.
If the sponsor should offer to pay for our services, please remember the official stance on this by LFL/Disney is that members should not accept cash payments (small reimbursements such as for fuel may be acceptable if they are made to each member individually and not given to a single individual as a ‘lump sum’ amount). If the sponsor wishes to provide food, water, small ‘token’ gifts (T-shirts, etc), that is also acceptable. If they wish to make a contribution or donation to the Garrison, please suggest instead that a donation be made to one of our selected charity, Foster-a-Dream, Toys for Tots, or Make-A-Wish Foundation. The issue of donations should usually only be brought up in response to inquiries by the sponsor regarding monetary compensation as non-charity based Event Requestors will have been made aware of our charitable goals when their event was accepted by the Event Coordination team.
7. Communicate Important Details To Team Members and Administrative Staff.
Once the event begins, please ask members to refer any inquiries from the event requester to you. This keeps you, as the Team Leader, ‘in the loop,’ and helps ensure that complete and accurate information is being relayed, but also to conduct our interaction with sponsors in a professional manner.
Please keep in mind that you are representing not only your team and the Golden Gate Garrison, but the entire 501st Legion. If you are affiliated with other Star Wars groups or clubs, please remember as team leader, we ask that you give 100% of your undivided attention to representing the Garrison and the 501st Legion. And finally, always endeavor to maintain the most positive and professional manner possible, which is the well-known trademark of the Golden Gate Garrison. Make us PROUD!
If you have any questions, comments, or concerns about these guidelines, please contact the Garrison Command staff.
Garrison/Event Photographer Roles and Responsibilities
As the Garrison grows, there has been some interests expressed by members who may wish to attend events as Garrison or Event Photographers. To ensure that a consistent level of quality and response, the following set of Garrison/Event Photographer roles and responsibilities has been developed. Any member who wishes to attend an event as Garrison or Event Photographer would sign up for the event as “Photographer”. If there are more volunteers for photographers than there are openings, the TOD-based selection process will be used.
The Garrison/Event Photographer should satisfy the following criteria:
1. Ownership of a high-resolution camera
2. Proficient with uploading photos to the Membership Photo Gallery (http://www.goldengategarrison.com/gallery-members/) and/or Private Garrison Facebook page
3. Experience with Photoshop or similar graphic editing software.
4. Ownership of Garrison or Legion attire for different classes of events (e.g., t-shirt, polo shirt, dress shirt, slacks, dress shoes).
5. Technical ability to burn photos onto CDs or DVDs or other appropriate storage devices
6. Ability to work well with others, whether or not they are part of the Legion.The Garrison/Event Photographer would have the following roles and responsibilities:
1. Work with the event Team Leader to coordinate group photos at the event, both buckets-on and buckets-off photos.
2. Capture the essence of the events by photographing 501st Legion members interacting at various activities in the events.
3. Upon request, take membership photos of prospective new members or new costumes (buckets-on full body front and back, buckets-on full body action pose, buckets-off upper body on a neutral colored background) and email the photos to gml@goldengategarrison.com within 24 hours (1 day) after the conclusion of the event.
4. Screen and edit appropriate photos for upload to the Garrison Photo Galleries within 24 hours (1 day) after the conclusion of the event.Note: Photographs that contain non-501st Legion members, duplicate or essentially duplicate photos, and photos that are blurry, poor composition photos, poor lighting, etc. should not be uploaded to the Gallery.
5. Email the photo gallery link of the photos to the Team Leader and Event Coordinator within 24 hours (1 day) after the conclusion of the event.
If you have any questions, comments, or concerns about these guidelines, please contact the Garrison Command staff.
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